Looking for an easy way to manage your vehicle servicing?

Fleet Management Apps

Looking for an easy way to manage your vehicle servicing? 

February 8, 2019 


Written by Dylan Butler 

Managing a fleet is an important part of running a legally compliant and safe business. You’ve probably spent a bit of time stressing over the best way to implement a vehicle maintenance system that captures all the necessary service records in a legally consistent manner.

You likely have a maintenance and inspection system at the moment that works adequately, but how much time does this system take from your drivers and your operational, admin and workshop teams, not to mention yourself?

What if you could have a customised ‘set and forget’ vehicle management module for your vehicle servicing needs? Your custom system could include (but is not limited to) the following features:


> Categorise any defects found during regular vehicle inspections and rectify accordingly, e.g. ‘Requires immediate attention’, ‘Must be fixed in one week’, ‘Must be fixed by x date’

> Allocate a manager to each defect to ensure it is followed up (you can see the progress of each fix anytime by looking on your Dashboard)

> Retrieve full inspection records in a few clicks

> Have drivers and service technicians fill out all services on smartphones or tablets with records instantly uploaded to the cloud (NO PAPERWORK!)

> Include pre-start and routine services templates.

> Easily print any records anytime (or email as a PDF)

> Integrate vehicle odometer and engine hours with Fleetmatics (or other compliant vehicle tracking software) to ensure no major services lapse, e.g. 6, 12 monthly or every 20,000km etc.

But why not go with industry standard software that can do many of these things?

Because ‘out-of-the-box’ software dictates how your business operates. We think it should be the other way around.

Can generic software do the following?:


> Let you choose who is notified when any part of the servicing process requires attention, e.g. John from the workshop has been put in charge of ordering a new spark plug and replacing the old one.

> Let you send these notifications by SMS, email or smartphone app push notifications to relevant staff members

> Keep any urgent items on the Dashboard for your attention so nothing slips through the cracks

> Integrate this module with the rest of your customised software and app system creating an all in one streamlined process for your business.

Streamline your vehicle servicing, along with the rest of your business now to cut down on wasted staff and admin time that could be spent growing your business.

Contact Outpost now to get your own customised Outpost system built FAST with a 30-day risk-free period!